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Bid Opportunities

Sealed Proposals for Administrative & Related Grant Services

Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with grant writing for and implementation of Community Development Block Grant (CDBG) programs. Responding firms should be qualified to provide grant administration and related services including, but not limited to: Preparation of the grant application; Preparation of the Environmental Review Record; Preparation of draw/disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with holding public hearings and any required surveys; Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer/architect with preparation of bid documents, advertising and conducting the bid opening; Assisting the city/county with Davis- Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the city/county with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents.


The City of Rincon, Georgia (City) plans are to contract with a reputable consulting firm for grant writing, and, if funded, for administration services, for a FY 2021 CDBG project. The purpose of the project is to provide water and sewer system improvements.

Information which should be submitted for our evaluation is as follows:

1)    History of firm and resources

2)    CDBG experience, including other DCA grant programs

3)    Capacity to complete scope of work

4)    Current workload

5)    Scope and level of service proposed

6)    Experience with similar projects and list of references

7)    Fess associates with grant writing, and grant administration, if the project is funded

8)    Statement of Qualifications Form

9)    Application Section 3 Certification forms, if claiming Section Status


All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encourages to apply.


The City also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.


Interested parties should request copies of the Statement of Qualifications Form and Section 3 Solicitation Package prior to preparing and submitting their proposal. Proposals should be received no later than 4:00pm on October 30, 2020. Proposals received after the above date and time may not be considered. We reserve the right to accept or reject any and all proposal and to waive informalities in the proposal process. Questions, Statement of Qualifications and Section 3 Certification Form Requests (i.e., request for Section 3 preference), and proposal packages should be submitted to the name and address listed below:



City of Rincon, Georgia

Derrick Cowart, Finance Director

302 S Columbia Avenue

Rincon, Georgia 31326

912-826-5745 Ext 117




What are the insurance requirements? The RFP does not require a firm to provide insurance information. However, this information will be required prior to signing a contract with the firm awarded the contract.


What are the license requirements?  The RFP does not require a firm to provide license information. However, the winning firm will have to provide a valid business license prior to signing a contract.


Is there a local office requirement? No.


Is this a new contract or have you contracted for this service before? Service has been contracted before.


If you have contracted for this service before, who was the contractor and what was the award price? $45,000


Is there a specific amount that you have budgeted for this service? No.